MS Outlook is believed to an easy-to-use email application that helps numerous users, business professionals in managing their multiple emails which they share or receive.
But any time we got confused between the original and the duplicate files and this hampers our work a lot. After reading this blog you will come to know how duplicate items Outlook email?
Duplicate emails are those emails that appear repeatedly in Outlook PST files. Generally, the duplicate emails occur in Outlook because of regular downloading emails, copying of files.
Also Read: Why Outlook inbox emails disappeared
What are duplicate files?
A duplicate file may be anything, like as a contact, task, calendar, email message, note, or maybe an attachment that occupies a similar amount of storage space like as the original email. Some duplicate data files are also created by press releases, newsletters, or ads items.
Reasons Behind Duplicate Outlook Emails
There are numerous other reasons for creating duplicate items in Outlook, but the most some of the most common reasons are explained below:
- Incorrectly configured rules.
- Improper mailbox setting.
- Short send/receive intervals
- Incorrect Account Setup
- by using a third-party anti-virus Scammer.
Impact of Duplicate Emails in Outlook
The following consequences may be encountered as an impact of duplicate Outlook emails:
- Your Outlook will start performing slow and many times you have to wait for a longer time than usual.
- Due to oversize of your mailbox, it starts showing the messages like hanging, freezing and not responding.
How to remove duplicate items Outlook 2016?
In order to resolve this problem, one can use either the manual methods and the professional method. Let’s see both of them one by one.
Manual Approach to get rid of Duplicate Contacts, Emails in Outlook 2016
There are various manual tricks that can be used by user remove the duplicate message, contacts in Outlook 2016 and the lower versions and they are explained below:
Solution 1: Configuration Of Outlook
Verify the settings of MS Outlook configuration and check that there is no such confusing setting that leads to duplicate emails.
Solution 2: Fix the timing of your Inbox Update
The frequency of inbox updates must be set by a large margin. In order to set the timing to follow the steps given below:
- Start your Outlook application and click on the send or receive the tab.
- Now, pick the group option from the given list to Send or Receive emails.
- Then, set the estimation timing of automatic send/receive each ” anything between 15 to 30 minutes.
Solution 3: By Applying Outlook Clean Up Utility Tool
In order to remove duplicate Outlook email problems, MS Outlook also comes up with some inbuilt options, in this regard this clean-up utility is an effective solution to remove this issue. Follow this free manual process to remove duplicate items Outlook 2016, 2010 & 2007, 2010, 2013, 2016.
- Start Microsoft Outlook 2016 on your computer.
- Select the Inbox folder which contains your duplicate emails.
- Then, press on the Home menu button and start the Clean Up option. Here you will see various drop-down menu options. Select your option depending on the reason for email duplication.
- For deleting any duplicate emails from any particular folder, choose the Clean Up Folder option.
- Choose Clean Up Folder and Subfolders to remove all the duplicates from both the folders as well as from subfolders.
- After this step, choose the Deleted Items folder and make a right-click on it. Then, go to the empty folder option in order to delete the duplicate messages permanently.
Solution 4: Professional Solution To remove duplicate items outlook 2016, 2007,2010, 2013.
After applying the above manual approach if you feel that they are not working properly and unable to solve your problem then you can go with this software approach. Outlook duplicate remover is one of the best tools that are available in the market. The software has a very interactive user interface and very friendly to use. Even if you are not a technical expert you can use it without any difficulty. This application is also very helpful in removing the PST error seamlessly of any size.
Conclusion:
Duplication of email creates much confusion among users and thus it is very vital to remove all the duplicates from PST File. In this blog, I have highlighted few issues about why this problem occurs and what is the best way to remove duplicate items outlook 2016, 2012, 2010, 2007, so that you can resolve this issue again and improve the working performance of your outlook files back.
